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Requesting DBS Certificate Numbers

The Disclosure & Barring service receive a large number of enquiries from customers asking for DBS certificate numbers after a certificate has been issued to an applicant.

You should be aware that simply requesting the certificate numbers for previously checked applicants will not reveal whether or not they have a criminal background. This is a worrying trend which has been increasing over the last couple of years and individuals have told us that organisations are now asking them to provide their certificate numbers on application of a job.

Personnel Checks will always consider requests for DBS certificate numbers, however, it is important to remember that a certificate number alone will only prove that a DBS check has been carried out on the individual at not the following information:

  • The level of check applied for
  • What the check contained- if any information
  • Barring information – (whether the applicant is barred from working with vulnerable groups)
  • The date the certificate was issued

If as an employer you are happy to accept a previously issued certificate from a candidate, it is important that you see the actual certificate and not rely simply on the fact that a check has been carried out.

The information provided on a DBS certificate helps employers make an assessment on a person’s suitability for a position, therefore it’s crucial that you actually see the certificate to help you make an informed decision.

It is against the law to employ someone or allow them to volunteer in regulated activity if you are aware they are barred from working with children and/or vulnerable adults. Likewise, candidates will be breaking the law if they seek to work in regulated activity with a group in which they are barred.

Looking for more information on the barred lists? Find out all the information you need by visiting our website here.


If you have previously applied for a DBS check with Personnel Checks, we can provide the number to a recruitment decision maker or applicant.

The DBS will not provide certificate numbers on request therefore if you have not applied for your check with Personnel Checks we will not be able to request those details.  

If would like to apply for a DBS check, you can do this online or you can call a member of the Personnel Checks team on 01254 355688.


Gerald Harrison
I have a employment dbs probably due run out end August -September after doing freelance work need my dbs Number I currently have. For action on hearing loss can I get my dbs Number online
5/26/2018 1:21:47 AM
Teresa long
Hello I have just stated a job as a school cleaner and need a DRB I think I had one done two years ago when I worked for Mccolls also when I was working at st Monica nursing home both jobs in Bristol
6/14/2018 8:09:46 PM
I cannot find my current dbs and I need the number for a new job. Can I find it online or have it emailed to me please?
6/25/2018 8:16:50 PM
Angela Webb
I have lost my crb but need my ref number and date on crb for a job i did it online but dont know how to retreive it without fef number
6/26/2018 11:54:51 AM
Alison Latham
Hi, Does a DBS check done on you by local authority come to you or go to them
7/1/2018 1:11:13 PM
David Brooks-Waugh
Hello. I had a DBS check when I was at Brakes food services and worked there from April 2002 till sept 2015. I am at a volunteer teaching programme and they are getting us up to date DBS checks on line. They need my previous DBS check Number But when I left Brakes I was not given any DBS information. Is there any way of finding my previous DBS number please.
7/31/2018 12:10:53 PM
Rachael Burris
I have lost my crb but need my ref number and date on crb for a job i did it online but dont know how to retreive it without red number. I have been asked whether it needs updating - is it on the update service
8/1/2018 8:38:19 AM
Diana Kyle
I have recently had two separate DBS Checks one in October 2017 and one in February 2018 can I have a copy of this certificate as the employer has not passed this on to me ??
8/3/2018 10:51:44 PM
James Clyde
I want my dbs number my employer has the dbs I don't want to ask for it as I have applied for a new job
8/6/2018 2:47:05 PM
Julie Cowans
I need my dbs number could you me plz
8/7/2018 4:25:16 PM
Jo Harrington
My date of birth is 24-11-71 place of birth . Can I have my dbs number
9/3/2018 10:49:26 AM
Sammie at Personnel Checks
Hi Jo, it appears that this application has not been done through our company. so unfortunately we cannot check this for you. You can contact the DBS directly, which is the main governing body, on 0300 0200 190. Thanks
9/3/2018 3:17:48 PM
Robert Clutson
I am unable to phone as workplace system blocks calls to the 03000 number, I have lost my DBS certificate number, do I need to provide any information to obtain my number, thanks. I can be contacted on my Reaqing Borough Council work mobile 07894 175324
9/19/2018 9:52:37 AM
Michelle Turner
I need my dbs number from my previous job ... greenfield nursing home tag lane preston lancs . I asked the employer but uts excuse after excuse . How can i retrieve this number thankyou .
9/19/2018 7:05:56 PM
Kirby Obeng-Fosu
I did my dbs with a university i was going to go to, but didn't and now i need it for my job. how can i retrieve it. Really urgent. thank you
9/24/2018 10:44:38 AM
Priscilla Scales
Hi I have got an interview​ tomorrow and need my DBs number. I have rang 03000 200 190 who can't help me. How can I retrieve it. Please help.
9/27/2018 2:45:10 PM
Joanne Carolyn Harvey
I have applied for a 2nd job and need to give my DBS reference number to my 2nd employer so they can get an updated DBS but I don't know the number, could you please advise me on this please.
11/7/2018 4:27:18 PM
negaunu serfitikato
11/21/2018 1:14:46 PM
joanne davies
hi I have started a new job as a school cleaner and I need my dbs number how can I get it as I can't find mine.
11/22/2018 12:06:38 PM
Kirsty Snell
My dbs number
9/25/2019 2:32:22 PM
Dawn Rocco
I am on the update list and have rolling pova. can I take a photo of the whole DBS Certificate to show new employer?
7/6/2020 3:48:20 PM
Dawn Rocco
I am on the update list and have rolling pova. can I take a photo of the whole DBS Certificate to show new employer?
7/6/2020 3:48:28 PM
Debbie Powers
Ii have my dbs registered online but have lost log in details can a new employer acsess them still
8/22/2020 11:33:17 AM
Anita Sheryl Rajendran
Neede dbs certificate number please
12/1/2020 3:45:14 PM
Jimmy Eku Lamin kamara
I registered my DBS on line in April 2020 with a certificate number 001695453231. I have been trying to track it but cannot remember the reference number. Please I am asking for help with that information by emailing me on the provided email address. DoB: 12/08/1965 Address: 81c Carlyon Avenue, Harrow Middlesex. London. HA2 8SN
1/18/2021 8:15:09 PM

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